What You Need to Know About a Vacation Rental Availability Calendar 

What You Need to Know About a Vacation Rental Availability Calendar 

An availability calendar is an excellent resource for helping to track your vacation rental bookings and more.

If you are in the vacation rental business then you need to think and act like a person who is in business. This means relying on all the tools that are available to you to help rent out your home. One of the most important tools for any property manager is the booking calendar.

An availability calendar can help vacation property managers run their business efficiently and achieve high occupancy rates.

What Is an Availability Calendar?

A vacation rental calendar is a specialized availability calendar for organizing bookings. This type of calendar is available in different forms and versions. It’s an essential tool for any property manager renting out their home on a nightly basis. Some calendars are simple, stand-alone applications, while others form part of a wider software service.

Advantages of a Booking Calendar

organizing bookings with an availability calendar

Any host wanting to rent their property out to travelers will need a booking calendar on their vacation rental website.

When using optimized software, the availability calendar can synchronize all your platforms and listings together. This gives travelers real-time availability and owners quick access to existing reservation details. There are many different kinds of software available for different types of websites.

For example, a booking calendar plugin is a great way to centralize bookings on a WordPress site. The owner can easily and quickly install or uninstall as they wish. This makes the process very straightforward, compared to many other providers.

Why Centralized Booking Calendars Are Better

For hotel or vacation rental staff, having a centralized booking calendar is transformative. Rather than keeping various pieces of data in several locations, the centralized booking calendar collects all of the reservations in one place. It creates one easy-to-manage calendar and inbox combination, allowing staff to quickly accept or reject requests. It allows the staff to block off certain periods of time as unavailable and gives them a clear overview of their entire schedule.

This booking calendar also allows for much easier access. Guests get real-time information on current bookings and can view availability for their own reservation dates. When the traveler can make a reservation directly using software which links to the reservation calendar, it automatically updates this for the staff as well.

In addition, one of the key advantages of using an availability calendar is that it saves time. By being able to access important information at a glance, owners have no trouble finding the information needed. This allows them to spend more time on business operations.

How to Make Use of a Rental Availability Calendar

There are several ways that you can make use of an availability calendar to help scale your vacation rental property business. First, it is important to recognize that not only do you have the operational responsibilities of the property itself, there are also plenty of administrative tasks. Among these, you have to market your holiday property.

provide accurate information of your vacation rental


In order to do this, you need to provide a lot of information to prospective guests. This takes time and the information provided must be accurate. You will have to provide an excellent rental description, along with high-quality images. Your potential guests must be able to see your rates, and most importantly, they will want to see the dates that the property is available to rent.

There are different ways that you can offer this type of information to your visitors, but the most effective is with a rental availability calendar. It can also assist you with the provision of other information that you will need to make sure that your property rental business is operating efficiently.

Features of a Vacation Rental Calendar

This type of calendar has to serve other purposes besides just showing you the dates in which your rentals are available, or that a booking has been made.

When guests are choosing your rentals, your calendar needs to be totally organized so they are able to quickly identify available dates. Ideally, they will do so without having to trawl through your web pages or contact you directly.

If you have multiple properties, the calendar should allow them to switch from one property to another simply. This way travelers can easily check their reservation or gather other information at a glance. As a result, they won’t spend any unnecessary time trying to determine when and what properties are available.

A fully functioning vacation rental calendar helps organize your business, meaning travelers can reserve your property without any hassle. This is because the accurate availability dates are going to update automatically for the property, as you are able to manage all of this data through your calendar.

Advertising Availability on Third-Party Sites

You can become a host easily on any of the online listing sites. When you do this, you will have access to their built-in calendar that will allow you to track each booking that is made. Visitors who want to make a reservation can check out the large list of rentals that are available on this site, and then book the one that suits them the best. They can make their choices based on the property features and amenities, the availability and the rates. As a host, using sites like Airbnb allow you to promote your home to thousands of potential travelers. The downside, however, is that your listing shows alongside your competitors’.

Advertising Your Vacation Rental through Your Own Website

There is a lot of information that a traveler needs when they want to make a reservation on your property website. As the host, you can use your vacation rental calendar to help you keep the information that you are supplying to potential guests accurate and up-to-date.

Choosing a software and website builder that has a built-in calendar can help you track bookings from day one.

Choosing the Right Reservation Calendar Software

Choosing the Right Reservation Calendar Software

You will find that you have plenty of choices when it comes to software. However, there are a few things to keep in mind when doing so.

First, you want an application that is easy-to-use and has all of the functionalities that are important to you. It should be able to give you the opportunity to easily pull in information from third-party sites where you will list your vacation rental. You want it to have good support behind it and it should be affordable. It is worth taking the time to review different options carefully, so you can make your choice wisely.

Should You Use a Free Rental Calendar?

To really maximize the potential of renting out your property, then you need to know when you have bookings and when it is available. A free rental calendar can allow you to do this. However, there are a lot more responsibilities that come with renting property and these responsibilities can be time-consuming.

It is important for the property manager to seek out resources that are available to assist with vacation rental management. There are advanced availability calendars that can act as real-time savers by going beyond the basic tracking of availability.

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