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For any owner or manager starting out in the vacation rental industry, there is a long list of things to take into consideration before accepting any guests to your home. Arguably one of the most important of these is the vacation rental agreement.

For every guest that rents your villa, apartment, chalet or even treehouse, a contract signed by both parties – guest and host – is not an optional extra. Instead, this document will protect both you and your guest in case of discrepancy or dispute, and will also give you extra confidence when renting your second home to strangers.

While we understand that all rentals are different, and therefore all terms and conditions vary from property to property, it can be difficult to know where to begin collecting all the necessary information you need to include in your document. But fear no more! We’ve created a free downloadable vacation rental agreement template to help all owners and managers get started.

To skip this article and download the vacation rental agreement template, CLICK HERE!

What the vacation rental agreement template covers

Our editable, free template covers all the basics you need to include in your vacation rental agreement. While it provides a great basis to start writing up your own agreement, we strongly advise you have any legal documents verified by your business attorney before using them for your vacation rental.

As well as a one-page booking confirmation, providing at-a-glance information about the guest, their stay and any money paid or still owed, in this downloadable template, you will find space to include:

  • Property information (such as address, amenities, owner etc.)
  • Rental party details (including space to input their names)
  • Maximum occupancy limitations
  • Check-in/check-out terms
  • Minimum stay requirements
  • House rules
  • Rental rates and additional fee information
  • Cancellation policies
  • Insurance recommendations
  • Payment details
  • Signatures of both parties.

Depending on the type of rental you have, it is highly likely you will need to add in other clauses that are specific to your individual property. This could include anything from weather-related particulars, to the features of your vacation rental or even local laws and regulations.

DISCLAIMER: This is a sample vacation rental agreement.

Please ensure you seek the advice of an attorney before finalizing any legally binding document. Your agreement should be revised and updated habitually in order to adhere to any changing local or state laws.

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